Administrative Assistant – JFK

Administrative Assistant – JFK

Job Description:

The admin assistant with be supporting Finance, Engineering and Sr. Management of Oxford ATS. He/She will support these areas of Oxford by providing great customer service, follow ups and support in the following functions below.

Essential Functions (Job Duties and Responsibilities):

  • Ordering supplies for company
  • Requesting/Reviewing and Obtaining Approval for Quotes for all Company Electronics
  • Handling DMV and Registrations for Company Vehicles
  • Business licensing management
  • Maintain superior customer service and safe working practice at ALL times.
  • Schedule’s appointments; gives information to callers
  • Composes and types routine correspondence and file/copy for records 
  • Greets visitors, ascertains nature of business, and escorts visitors to appropriate person
  • Compiles and types statistical reports
  • May prepare outgoing mail
  • Prepare Pre-Bid Agenda/(Engineering)
  • Prepare required bid documentation/(Engineering)
  • Assist with award of contracts to accepted bidders/(Engineering)
  • Create and establish Project workbooks/(Engineering)
  • Prepare meeting reports and distribute to Project team members/(Engineering)

Required Education and Experience: 

  • High School Diploma/Associate’s degree (A. A.) or equivalent from two-year College or technical school; or six months to 1year related experience and/or training; (or equivalent combination of education and experience)
  • Ability to read, write, fluently speak and understand the English language
  • Typing skills 

Other Requirements:

  • Strong communication skills: Upper Management and leaders etc.
  • Strong organizational skills: Will be required to receive, file, and re-distribute highly confidential document
  • Computer skills – Excel, Word, Power-Point, Timberline a plus, AIA Documents
  • Eagerness to learn the construction industry and apply that knowledge to improving processes and efficiencies.

Position Type/Expected Hours of Work:

Full time position-40 hours per week

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

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Today Oxford handles combined contracts that process approximately 80,000 bags per day (29.2 million bags annually) and over 300 Passenger Boarding Bridges nationwide.

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